Purpose

 

The Women in Trial Travel Summit and Travel is the Cure LLC are dedicated to hosting events where everyone can participate in an inclusive, respectful, healthy, and safe environment and be treated with fairness and dignity.

 

Applicability

 

This Code of Conduct applies to any event organized, hosted, or sponsored in whole or part by The Women in Trial Travel Summit and Travel is the Cure LLC, including meetings, conferences, receptions, workshops, exhibits, and any other gatherings, regardless of location. It also applies to any event held on premises associated with The Women in Trial Travel Summit and Travel is the Cure LLC, whether or not they are the organizers.

 

This Code of Conduct applies to all participants at these events, including attendees, organizers, volunteers, speakers, exhibitors, sponsors, and anyone involved in the event's setup or delivery, whether in person or virtually. By participating in any capacity at these events, individuals agree to abide by this Code of Conduct.

 

This Code supplements, and does not override, other relevant policies, regulations, rules, and laws, including local laws and regulations of the event location. Participants are expected to respect local laws and regulations.

 

The Women in Trial Travel Summit and Travel is the Cure LLC are committed to enforcing this Code of Conduct fairly and without discrimination.

 

Guiding Principles

 

The Women in Trial Travel Summit and Travel is the Cure LLC uphold the fundamental human rights, dignity, and worth of all participants.

 

Events are guided by the highest ethical and professional standards, and all participants are expected to act with integrity and respect towards others.

 

Scope of the Code of Conduct

 

Participants must:

• Treat all other participants with respect and dignity. Any form of harassment, including sexual harassment, is prohibited (see section “Prohibition of harassment, including sexual harassment”).

• Follow all applicable rules and procedures of the event, including any relevant health protocols.

• Cooperate and comply with requests and instructions from event organizers and security staff regarding the use of facilities and conduct within the event venues.

• Treat flags, name plates, and any officially recognized symbols with respect.

• Take still photographs and make audio or video recordings only in accordance with specific guidelines provided by the event organizers.

• Refrain from using event venues for unauthorized demonstrations.

• Any non-compliant behavior is prohibited.

 

Accountability

 

Organizations and individuals are responsible for the conduct of their representatives, contractors, and support staff. Any behavior not consistent with this Code of Conduct may impact the participation or contracts of the involved parties at current or future events.

 

The event organizers have the authority to take any necessary actions to enforce this Code of Conduct. Examples of such actions include:

• Undertaking a fact-finding exercise.

• Requesting the concerned individual(s) to stop the offending behavior immediately.

• Suspending or terminating the concerned individual(s) access to the event.

• Reviewing the admission status of the involved organization.

• Referring the complaint to any relevant investigative or disciplinary authority.

• Reporting the behavior to the employer or entity with jurisdiction over the concerned individual(s) for appropriate follow-up action.

 

Event staff and other personnel shall be subject to applicable regulations, rules, and procedures. The Women in Trial Travel Summit and Travel is the Cure LLC will take appropriate action in accordance with their policies.

 

Prohibition of Harassment, Including Sexual Harassment Prohibited Conduct

 

Harassment is any improper or unwelcome conduct that might reasonably be expected to cause offense or humiliation. Harassment based on gender, gender identity and expression, sexual orientation, physical ability, physical appearance, ethnicity, race, national origin, political affiliation, age, religion, or any other reason is prohibited at all events.

 

Sexual harassment is a specific type of prohibited conduct and includes any unwelcome conduct of a sexual nature. This may involve verbal, nonverbal, or physical actions, including written and electronic communications, between persons of the same or different genders.

 

Examples of sexual harassment include, but are not limited to:

• Making derogatory or demeaning comments about someone’s sexual orientation or gender identity.

• Name-calling or using slurs with a gender/sexual connotation.

• Making sexual comments about appearance, clothing, or body parts.

• Rating a person’s sexuality.

• Repeatedly asking a person for dates or sexual favors.

• Staring in a sexually suggestive manner.

• Unwelcome touching, including pinching, patting, rubbing, or purposefully brushing up against someone.

• Making inappropriate sexual gestures.

• Sharing sexual or lewd anecdotes or jokes.

• Sending sexually suggestive communications.

• Sharing or displaying sexually inappropriate images or videos.

• Attempted or actual sexual assault, including rape.

 

Complaint Process

 

Any participant who feels they have been harassed at an event may report the matter. Witnesses of harassment should report it immediately. Reports can be made to the designated office(s) or email address indicated by the event organizers for each specific event. The complainant will be informed about the status of the report.

 

Victims of alleged harassment may also seek help from relevant authorities, such as local police, in accordance with applicable legal frameworks.

 

Participants should never knowingly make a false or misleading claim about prohibited conduct.

 

Prohibition of Retaliation

 

Retaliation against anyone who has made a complaint or provided information in support of a complaint is prohibited. The Women in Trial Travel Summit and Travel is the Cure LLC will take appropriate action to prevent and respond to retaliation, in accordance with applicable regulations, rules, and policies.